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Administrative Assistant Job in New York, New York : NY

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Administrative Assistant Iii

Townsend & AssociatesLogo
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Townsend & Associates
Admin - Clerical, Customer Service, Other
New York
New York
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Administrative Assistant Iii Job Description

Administrative Assistant III

Description: This position will report into the Global Sterile Injectables Director of Business Operations and will support senior level members within the Global Sterile Injectables organization. Close partnership with other administrative assistants and Directors of Business Operations will be essential to provide proper support of Global Sterile Injectables Leadership Team and their interaction with PEH Senior Leaders (Global Presidents, Global Portfolio Leads, Regional Presidents).
 
Responsibilities:
  • The Administrative Assistant is responsible for  the coordination of the day-to-day activities for two senior level members within the Global Sterile Injectables Team (Global Sterile Injectables Lead & Strategic Initiatives and Insights Lead) as well as the Director of Business Operations.
  • Provide daily contact with the Global Head of Sterile Injectables, Strategic Initiatives and Insights Lead, Global Sterile Injectables Leadership Team and Director of Business Operations (to review schedule, events and related travel).
  • Responsible for calendar management, meeting coordination, meeting preparation and ensure appropriate distribution of meeting materials.
  • The Administrative Assistant is expected to partner with members Global Sterile Injectables as well as Regional and Global groups in a professional and team oriented approach.
  • Interface regularly with department members as well as colleagues from partner line functions and will be expected to interact appropriately.
  • Copy/format/distribute materials in a timely manner (electronic or hard copy).
  • Make travel arrangements, provide detailed itineraries, prepare and submit expense reports and perform Amex reconciliations.
  • Set up teleconferences and in-person meetings and ensure all materials and technology needs are available and operational.
  • Maintain calendars, anticipate conflicts and use diplomacy to resolve problems in advance.
  • Proactively identify or anticipate issues and use judgment to expeditiously resolve all issues.
  • Assist and perform ad hoc duties for members of the team, as necessary.
  • Ability to work on a computer and to conduct phone conversations.

Administrative Assistant III

New York Administrative Assistant Job

Administrative Assistant Iii Job Requirements

Administrative Assistant III

W2 ONLY!! NO CORP TO CORP!!!

Qualifications:
  • Minimum of a high school diploma or equivalent required.
  • 7-10 years administrative experience supporting senior leaders that demonstrates ability to carry out tasks proficiently and to complete quality work on a timely basis required.
  • Experience as an administrative assistant or project manager required.
  • SharePoint; Microsoft Outlook, Excel, Word, PowerPoint experience strongly preferred.
  • College degree strongly preferred.
  • A healthcare background is beneficial.
  • Demonstrated proficiency in assigned technologies.

Administrative Assistant III



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