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Administrative Assistant Job in Houston, Texas : TX

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Administrative Assistant

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Admin - Clerical, General Business
Houston
Texas
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Administrative Assistant Job Description

Summary

      

This part-time position (20-30 hrs per week) provides administrative support to the team.  This role is critical to our member experience and requires a person of integrity with a professional, friendly, upbeat demeanor.  The Administrative Assistant supports the daily operations of the practice, including, but not limited to: answering the phones and calling to schedule appointments, meeting/greeting members, assisting with the marketing strategy, Social Media, handling/distributing postal mail and practice email, ordering supplies, utilizing Thrivent Financial computer systems and programs in support of an effective and efficient client service model, organizing and planning workshops/events, and other administrative tasks as assigned. The Administrative Assistant reports to and is employed by Jonathan Hoyme. Medical benefits are not provided with this position.

Jonathan Hoyme is an independent financial services representative of Thrivent Financial.  We take a broad-based approach to helping our members achieve multiple financial goals.  Jonathan helps our members analyze their current situation, develop in-depth financial programs, and implement an integrated financial strategy.

Thrivent Financial is a faith-based, not-for-profit financial services organization with approximately 2.6 million members. As the nation's largest fraternal benefit society, we're here solely to help others. We help through the financial solutions we offer, the member activities we support, and the resources we provide to the Christian community and nonprofit organizations

      

This part-time position (20-30 hrs per week) provides administrative support to the team.  This role is critical to our member experience and requires a person of integrity with a professional, friendly, upbeat demeanor.  The Administrative Assistant supports the daily operations of the practice, including, but not limited to: answering the phones and calling to schedule appointments, meeting/greeting members, assisting with the marketing strategy, Social Media, handling/distributing postal mail and practice email, ordering supplies, utilizing Thrivent Financial computer systems and programs in support of an effective and efficient client service model, organizing and planning workshops/events, and other administrative tasks as assigned. The Administrative Assistant reports to and is employed by Jonathan Hoyme. Medical benefits are not provided with this position.

Jonathan Hoyme is an independent financial services representative of Thrivent Financial.  We take a broad-based approach to helping our members achieve multiple financial goals.  Jonathan helps our members analyze their current situation, develop in-depth financial programs, and implement an integrated financial strategy.

Thrivent Financial is a faith-based, not-for-profit financial services organization with approximately 2.6 million members. As the nation's largest fraternal benefit society, we're here solely to help others. We help through the financial solutions we offer, the member activities we support, and the resources we provide to the Christian community and nonprofit organizationsSummary

      

This part-time position (20-30 hrs per week) provides administrative support to the team.  This role is critical to our member experience and requires a person of integrity with a professional, friendly, upbeat demeanor.  The Administrative Assistant supports the daily operations of the practice, including, but not limited to: answering the phones and calling to schedule appointments, meeting/greeting members, assisting with the marketing strategy, Social Media, handling/distributing postal mail and practice email, ordering supplies, utilizing Thrivent Financial computer systems and programs in support of an effective and efficient client service model, organizing and planning workshops/events, and other administrative tasks as assigned. The Administrative Assistant reports to and is employed by Jonathan Hoyme. Medical benefits are not provided with this position.

Jonathan Hoyme is an independent financial services representative of Thrivent Financial.  We take a broad-based approach to helping our members achieve multiple financial goals.  Jonathan helps our members analyze their current situation, develop in-depth financial programs, and implement an integrated financial strategy.

Thrivent Financial is a faith-based, not-for-profit financial services organization with approximately 2.6 million members. As the nation's largest fraternal benefit society, we're here solely to help others. We help through the financial solutions we offer, the member activities we support, and the resources we provide to the Christian community and nonprofit organizations


Position Roles/Responsibilities/Accountabilities:

  • Handles incoming telephone calls to the office, and responds to requests for information.  Contacts members to schedule appointments. 
  • Greets clients - first point of contact when clients arrive to office.
  • Performs routine administrative duties such as maintaining office supplies, processing mail, scanning and faxing documents.
  • Assists with seminars/workshops as needed
  • Assists with the creation and execution of marketing strategies and campaigns
  • Prepares or coordinates the preparation of routine correspondence, reports, and special projects typically of a routine nature.
  • Supports event coordination and RSVP/follow-up management.
  • Supports projects, administration of various programs, and processing functions as needed.
  • Updates the contact management system with client/member contact and preference information.
  • Assists in the preparation and follow up for client/member meetings.
  • Provides back-up support on tasks that do not require any type of licensing or registration for other staff members, as needed.
  • Completes other miscellaneous tasks as assigned.


Houston Administrative Assistant Job

Administrative Assistant Job Requirements

Position Qualifications

  • Previous administrative/secretarial and marketing/event planning experience desired.
  • Strong technical computer aptitude and knowledge of business tools (e.g., Microsoft Word, Outlook, Excel, PowerPoint and databases and/or the ability to quickly learn).
  • Ability to handle multiple tasks, prioritize, and maintain a high quality of work while experiencing frequent interruptions.
  • Marketing and Social Media experience
  • Ability to maintain integrity of sensitive/confidential information.
  • Basic understanding of Thrivent Financial and our products and services.
  • A candidate who is motivated and driven to learn the business. 
  • Obtaining Life/Health licensing is a potential growth opportunity.

Competencies

  • Planning/Organizing
  • Customer Focus
  • Communication
  • Interpersonal Skills
  • Teamwork and Collaboration
  • Adaptability/Flexibility

External/Internal Dependencies

  • Must be able to represent the organization in work with external clients.
  • Must be able to cultivate and maintain relationships with outside organizations.

As part of the recruiting/hiring/contracting process, a verification of a candidate's background will be made to complete the hiring/contracting process. In addition, fingerprints will be taken for submission to the Federal Bureau of Investigation for review against nationwide fingerprint records.

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